National Coalition for the Advancement of Baton Twirling
February 2007
Indiana

Sandi Wiemers welcomed everyone to the meeting. Thank you to all of the college clubs and high schools that attended this weekend. This was a successful event and appears to be growing.

We need to continue to improve and grow with this event. We need to consider having; a program, hospitality events and possibly piggybacking with some other twirling event. Cyndi Higgerson stated that there are 98 college/universities currently in our database. We will continue to compile a solid mailing list. Cyndi will do several mailings throughout the season to continue communicating with all colleges and universities.

Adding high school lines should help our event continue to grow and increase the interest in the recruiting fair. The fair will be opened to ALL colleges that wish to be included NOT just the ones competing at our event. (There is a Ma Dance camp July 28-30 at Ashland University in Ohio). We can update the NCABT website constantly so that it becomes a clearing house for high school and college twirlers. Our movement toward continual growth ultimately MUST be athlete driven.

If anyone has a link to their school that they would like placed on the NCABT website, please send it on to Regina Moxley for posting. Elaine Gangi Kane will compose written material if basic information is sent to her to expand on.

Karen Cammer will send thank you letters to the presidents of each of the schools that competed here in Indiana this weekend. She will also send thank yous to the athletes that competed. This will happen at the very start of the 2008 season. (September).

Thank you again for staying for this meeting. Below are the high lights of our discussion. We look forward to the 2008 NCABT Championships.

2008 Championships
Entries - Sandi Wiemers will accept the entries and enter into the access program.
· Entry Fees will be raised $25
· Phone number will be added to the entry form
· Line for clarifying credit for official club
· Add explanation on the entry for the overall point winner
· Possibly have a different fee for athletes competing as a soloist when their school is not attending
· Send brochure to 2 others for proof reading

Competition - Kay Colen
· Will set up the set system. (Flow Chart)
· Awards: Recognize top 6 PLACEMENTS with medallions. Everyone gets a certificate including the top 6

Event Coordinator - Karen Cammer (This includes the judges and all event staff)
· Special welcome for coaches
· Souvenir Program & T Shirt
· Attempt to get donations from commercial vendors
· The judges may be paid a modest fee since there is a healthy balance in the NCABT account. The contract will have 2 boxes 1) that says donated and 1) that’s says stipend
· We will hold the judges’ lunch in a separated area.
· Possibly not use 3 judge panels
· Hire 12 judges
· Recruitment Fair-Cyndi Higgerson
· Presentation of Awards-(6) people
· (2) Contest Directors - Kay Colen & Sandi Wiemers
· (2) Announcers-
· (3) Tabulators- Callene Derrick, Head of Tabulation
· (3) Runners

Athletes-Competition
· Lafayette, Indiana is the first choice for the competition site
· We will plan to hold the 2008 championships either the first weekend in February or the second weekend in April.
· We will try to add a banquet following the competition. Karen and Joanne Britton will work on that together. (Note: KC-Try to get handout gifts donated)
· We will go to using only 1 common score sheet.
· We need to define the difference between the Fight Song and Band competition categories.
· The time limit for all team events will be 3 minutes.
· We need to add a hold sign and Walkie talkies to our equipment.
· Banquet- Joanne and Karen

Respectfully,

Karen Cammer
For
The NCABT